Ensures that all transactions in area or responsibility are processed timeously

• On time generation of all entries in paying status from Procurement system for area under control (Accounts Payable, Imprest, Petty cash).

• Ensure the accuracy of all GL allocations.

• Review for items of Capital nature or prepaid items.

• Process journals to reallocate cost when GL allocations are incorrect.

• Ensure the accuracy and validity of all supporting documentation.

• Ensures that all invoices comply with the VAT regulations in order to claim VAT back.

• Escalate all outstanding entries that are not timeously loaded or receipted.

• Process all manual entries, not generated from the sub ledgers, on the Bank statement in the Cashbook.

• Maintain fixed assets in the asset register in terms of Addition, Disposals, Transfer and revaluation.

• Process all billing in area of responsibility.

Payment and refund processing

• Responsible for:

o On time processing of all payments and refunds in area of control. o Accuracy and completeness off payments.

o All reconciliations that supports payments are in balance (Groups and Large National vendors).

o All vendors are paid within payment terms (Groups and Large National vendors).

o All Imprest and Petty cash accounts are refunded within timelines.

o All employee refunds are processed within timelines.

o All statutory payments are processed within timelines

Accruals and reallocations

• Raise accruals for all receipted open orders on procurement report.

• Raise accruals for all recurring expenses in area of control.

• Reverse accruals when payments are generated from procurement system.

Reconciliations

• Responsible for Balance sheet recons for area of responsibility.

• Ensure only valid entries in Balance sheet recons and resolve reconciling items timeously.

Master file administration

• Load suppliers on the Financial system

• Load suppliers on the Banking system

• Ensure completed supporting documentation

• Maintain Asset Setup in Syspro with regards to Asset Type, Branch, Asset Owner, Location, Depreciation Code etc.

• Maintain Banking matrix for all Bank platforms

• Maintain all user setups with Banks

Prepare Foreign currency payments and control

• Prepare the foreign payments in accordance with forex policy payments.

• Maintain register for all foreign currency received and issued, to reconcile with foreign currency on hand at all times.

• Follow up to ensure that reconciliation and unused forex are submitted to finance within 5 days after returning from overseas trip, escalate where necessary. Escalate non adherance

• Perform a physical cash count on a monthly basis.

Petty Cash

• Responsible for the issuing Petty Cash at Support Office

• Verify that the correct level of authority has been attained before releasing funds.

• Balance funds on a weekly and monthly basis.

• Escalate outstanding submission timeously for Support Office

Maintain Treasury Function

• Determine daily the cash balance and requirements for next day and submit to Finance Manager

• Maintain bank balances at an optimum level

• Compile daily cashflow input sheets

Manage Capex allocation

• Issue Capex in line with Capex policy

• Maintain Capex register for monthly reporting

General office administration

• Keeps record of all financial documentation for auditing purposes

Ensure all Filling are done within agreed time frames

Adhoc

• Assist with any Adhoc duties as when required.